Copyright © 2018 Portishead in Bloom
Page last updated 25 May 2018
Portishead in Bloom and the General Data Protection Regulations (GDPR)
From 25th May 2018 we have a duty to process and secure personal information from our members in accordance with these European Rules.
What personal data do we collect?
We collect information provided by or about our friends in connection with our activities of maintaining our gardens and tubs which includes voluntary hours, invitations to work parties, support activities and other events.
The data that we collect from you mainly comes from your membership details, although in the future additional information may be collected to support the various activities and events in our calendar.
The personal information we currently collect is:
How do we use your personal data?
The Friends personal data is processed so that we may efficiently manage the activities of Portishead in Bloom. The data is used to produce:
Under the terms of the GDPR we assign your personal information into categories which in turn define the rights and duties of both us and you the “data subject”. This information we regard as being given by consent, except in the case of point 8, settlement of expense claims. The settlement of expenses claims will contain your name and the amount and method of settlement. In this case the information is of “Legitimate Interest” and forms an integral part of the accounting information we need to maintain on behalf of Portishead in Bloom. This applies in any accounting transaction.
Our Open Garden programmes are public documents and our newsletters are shared amongst our committee, friends and other interested parties. The newsletters are also given to other people (but not exclusively) such as people interested in joining Portishead in Bloom and our RHS Judges, and displayed on our notice boards. Back copies of the Newsletters are also available.
What are my rights?
Under the terms of the GDPR you have several rights including:
Please contact a member of the Committee or Chair if you wish to discuss the personal data we hold and its use.
We shall retain all your personal information within Portishead in Bloom and in a secure manner. Should you wish to re-
However, in line with normal standards, our accounting records are retained for 7 full accounting periods.
We do not pass your personal information to other organisations unless required for some lawful purpose.
How to contact us
By phone to the Chair
By email: firstname.lastname@example.org